Importing Text Files Into Access And Generating Queries And Reports

I have 50 word documents in Word 2007 format. The data in the word
files is in a table of two columns and 10 rows consisting of
paragraphs which is basically a report how a unit in our company has
done for a given year for various parameters. I have such documents
for the past three years so I have 150 such word documents.

I have to analyze how each unit has progressed from the past year and
be able to generate a graph and some queries for that.

I will clarify with an example. I have a MS-Word 2007 File1.docx. It
has data in a table having 2 columns and 10 rows

Column 1 of table(this is not present in the file)
Column 2 of table(this is not present in the file)

First row(this is not present in the file)

Staff Turnover, Reasons for it It is nearly 3% for
this year 2006. It occurred due to difference in pay
and how we can avoid it they were offered
here and other positions they found, less upscale
movement
and career growth. We will provide more training classes for
them to
retain them and so on.

Similarly, Second row

Third row

.
.
.
.
.
Tenth row

I have such 50 files for each unit for this year, previous year and
the year before that.

Is there a way in Access 2007 which allows you to import 3 text files
(converted from Word 2007 by doing save and choosing the option Save
as plain text) for three different years for one unit, convert their
data(which is in a paragraph format as indicated above) to some
graphical format(like pie chart) and provide the ability to run some
queries on them like which unit had maximum(or minimum) revenue, staff
turn over, operating costs?

In my above example, I would want to see, what is the average staff
turn over for the years 2006, 2007, 2008 by running a query?

I realize it might be difficult since there are few numbers and lot of
data is in sentence format.

I also would want to see some graph format showing the turn over rate
by year.

Is there a method for doing this for all multiple units(50 in my case)
at once? That way, I can query staff turn over rate for 2006 which
would list the turn over rate for all units for that year?

Do I need to convert the data into some format first which Access can
use to create a temporary table which can be used to create the graphs
and run queries on?

Can someone please clarify if this can be done? Are there other
options using which might be easier to achieve what I am trying to do?

Thanks a lot.

11 Comments

  1. Re: Importing Text Files Into Access And Generating Queries And Reports by g

    g 2009-11-06

    Seems the formatting did not come properly the first time.

    I will clarify with an example. I have a MS-Word 2007 File1.docx. It
    has data in a table having 2 columns and 10 rows

    First row of table(the text "First row of table" is not present in
    the file)

    Column 1 of table(the text "Column 1 of table" is not present in the
    file)
    Staff Turnover, Reasons for it

    Column 2 of table(this text "Column 2 of table " is not present in
    the file)

    It is nearly 3% for
    this year 2006. It occurred due to difference in pay
    and how we can avoid it they were offered
    here and other positions they found, less upscale
    movement
    and career growth. We will provide more training classes for
    them to retain them and so on.
    Similarly, Second row

    Third row

    .
    .
    .
    .
    .
    Tenth row

    The rest of the description came out fine

  2. Re: Importing Text Files Into Access And Generating Queries And Reports by John W Vinson

    John W Vinson 2009-11-06

    On Fri, 6 Nov 2009 17:38:31 -0800 (PST), g_1 <g_1@mailinator.com> wrote:

    Seems the formatting did not come properly the first time.

    I will clarify with an example. I have a MS-Word 2007 File1.docx. It
    has data in a table having 2 columns and 10 rows

    First row of table(the text "First row of table" is not present in
    the file)

    Column 1 of table(the text "Column 1 of table" is not present in the
    file)
    Staff Turnover, Reasons for it

    Column 2 of table(this text "Column 2 of table " is not present in
    the file)

    It is nearly 3% for
    this year 2006. It occurred due to difference in pay
    and how we can avoid it they were offered
    here and other positions they found, less upscale
    movement
    and career growth. We will provide more training classes for
    them to retain them and so on.
    Similarly, Second row

    Third row

    .
    .
    .
    .
    .
    Tenth row

    The rest of the description came out fine

    This will be a problem however you cut it. Word Tables are very different
    kinds of things than Access Tables, and in my experience there's no direct
    import.

    Your parsing the word table into an external text file changes the problem
    space, but doesn't necessairly make it any easier - at least with your posted
    examples, it's not at all obvious to me how (in an undifferentiated string of
    text) to tell where one value ("Staff Turnover, Reasons for it") ends and
    another value ("It is nearly...") begins. There are spaces and newlines
    between and within each.

    I suspect you'll need some VBA code to parse either the Word document (using
    Word automation, which I do *not* know at all well) or the text file, looking
    for (say) two consecutive newlines.

    Is there any chance that you could export with some other delimiter, perhaps
    some character or character string that will never appear in your text - ~!~
    say - between the "fields"?
    --

    John W. Vinson [MVP]

  3. Re: Importing Text Files Into Access And Generating Queries And Reports by g

    g 2009-11-06

    John W. Vinson wrote:


    >Seems the formatting did not come properly the first time.

    > I will clarify with an example. I have a MS-Word 2007 File1.docx. It
    > has data in a table having 2 columns and 10 rows

    > First row of table(the text "First row of table" is not present in
    >the file)

    >Column 1 of table(the text "Column 1 of table" is not present in the
    >file)
    > Staff Turnover, Reasons for it

    > Column 2 of table(this text "Column 2 of table " is not present in
    >the file)

    > It is nearly 3% for
    > this year 2006. It occurred due to difference in pay
    > and how we can avoid it they were offered
    > here and other positions they found, less upscale
    > movement
    > and career growth. We will provide more training classes for
    > them to retain them and so on.
    > Similarly, Second row

    > Third row

    > .
    > .
    > .
    > .
    > .
    > Tenth row

    >The rest of the description came out fine

    This will be a problem however you cut it. Word Tables are very different
    kinds of things than Access Tables, and in my experience there's no direct
    import.


    Your parsing the word table into an external text file changes the problem
    space, but doesn't necessairly make it any easier

    Should I use any other format like OpenXML instead of plain text file
    to make it easier?

    - at least with your posted
    examples, it's not at all obvious to me how (in an undifferentiated string of
    text) to tell where one value ("Staff Turnover, Reasons for it") ends and
    another value ("It is nearly...") begins.

    Is there a way the Word table borders could be replaced by something
    which could be recognized by Access? Or, should I try exporting the
    data
    in Word File to a Excel file and then try from there?


    There are spaces and newlines
    between and within each.

    I suspect you'll need some VBA code to parse either the Word document (using
    Word automation, which I do *not* know at all well) or the text file, looking
    for (say) two consecutive newlines.
    We don't want to add VBA code as macros would be disabled in the
    document
    unless there is no other option.

    Is there any chance that you could export with some other delimiter, perhaps
    some character or character string that will never appear in your text - ~!~
    say - between the "fields"?

    How do I do that? Can you please clarify with an example?

    Thanks for your reply and time.

    John W. Vinson [MVP]

  4. Re: Importing Text Files Into Access And Generating Queries And Reports by John W Vinson

    John W Vinson 2009-11-06

    On Fri, 6 Nov 2009 19:05:59 -0800 (PST), g_1 <g_1@mailinator.com> wrote:

    This will be a problem however you cut it. Word Tables are very different
    kinds of things than Access Tables, and in my experience there's no direct
    import.


    Your parsing the word table into an external text file changes the problem
    space, but doesn't necessairly make it any easier

    Should I use any other format like OpenXML instead of plain text file
    to make it easier?

    That's a lot more hopeful. A2003 can link directly to an XML file; if the XML
    correctly parses the columns into fields and the rows into rows, it should be
    very straightforward.

    - at least with your posted
    examples, it's not at all obvious to me how (in an undifferentiated string of
    text) to tell where one value ("Staff Turnover, Reasons for it") ends and
    another value ("It is nearly...") begins.

    Is there a way the Word table borders could be replaced by something
    which could be recognized by Access? Or, should I try exporting the
    data
    in Word File to a Excel file and then try from there?

    That's how I've managed to migrate Word tables into Access - using Excel as an
    intermediate. It's been a few years though!

    We don't want to add VBA code as macros would be disabled in the
    document
    unless there is no other option.

    Well... Access VBA is what I had in mind, not in the document.

    Is there any chance that you could export with some other delimiter, perhaps
    some character or character string that will never appear in your text - ~!~
    say - between the "fields"?

    How do I do that? Can you please clarify with an example?

    I'd look into the XML and Excel options first!
    --

    John W. Vinson [MVP]

  5. Re: Importing Text Files Into Access And Generating Queries And Reports by James A Fortune

    James A Fortune 2009-11-07

    On Nov 6, 5:19 pm, g_1 <g...@mailinator.com> wrote:
    I have 50 word documents in Word 2007 format. The data in the word
    files is in a table of two columns and 10 rows consisting of
    paragraphs which is basically a report how a unit in our company has
    done for a given year for various parameters. I have such documents
    for the past three years so I have 150 such word documents.

    I have to analyze how each unit has progressed from the past year and
    be able to generate a graph and some queries for that.

    I will clarify with an example. I have a MS-Word 2007 File1.docx. It
    has data in a table having 2 columns and 10 rows

    Column 1 of table(this is not present in the file)
    Column 2 of table(this is not present in the file)

    First row(this is not present in the file)

    Staff Turnover, Reasons for it It is nearly 3% for
    this year 2006. It occurred due to difference in pay
    and how we can avoid it they were offered
    here and other positions they found, less upscale
    movement
    and career growth. We will provide more training classes for
    them to
    retain them and so on.

    Similarly, Second row

    Third row

    .
    .
    .
    .
    .
    Tenth row

    I have such 50 files for each unit for this year, previous year and
    the year before that.

    Is there a way in Access 2007 which allows you to import 3 text files
    (converted from Word 2007 by doing save and choosing the option Save
    as plain text) for three different years for one unit, convert their
    data(which is in a paragraph format as indicated above) to some
    graphical format(like pie chart) and provide the ability to run some
    queries on them like which unit had maximum(or minimum) revenue, staff
    turn over, operating costs?

    In my above example, I would want to see, what is the average staff
    turn over for the years 2006, 2007, 2008 by running a query?

    I realize it might be difficult since there are few numbers and lot of
    data is in sentence format.

    I also would want to see some graph format showing the turn over rate
    by year.

    Is there a method for doing this for all multiple units(50 in my case)
    at once? That way, I can query staff turn over rate for 2006 which
    would list the turn over rate for all units for that year?

    Do I need to convert the data into some format first which Access can
    use to create a temporary table which can be used to create the graphs
    and run queries on?

    Can someone please clarify if this can be done? Are there other
    options using which might be easier to achieve what I am trying to do?

    Thanks a lot.

    IIRC, the Tables Collection in Word is a fairly convenient and
    reliable way for Access to retrieve values directly from Word. See:

    Returning the contents of each table cell

    http://msdn.microsoft.com/en-us/library/bb221277.aspx#Returning2

    A dynamically created append query for each Excel table row is
    probably better than saving to arrays. The Access table might include
    the name of the Word document, perhaps even the Word file's created/
    lastmodified time as found by Access' FileDateTime() function. Note
    that the code used in Access to automate Excel will possibly require a
    reference to the Excel Object Library. Be aware of the difference
    between early binding and late binding when automating Excel from
    Access. Also, all references to any Excel object should use the
    equivalent of a full path name or branch from an object defined using
    the equivalent of a full path name so that the Excel object can be
    released properly. For example, you might have something like
    objXL.ActiveDocument.Tables(strWordTableName).Range instead of
    ActiveDocument.Tables(strWordTableName).Range after the MSDN Excel VBA
    sample code is moved into Access. Maybe use the Dir() function to
    populate an Access form's multiselect listbox of Word documents and
    loop through the documents selected in the listbox.

    James A. Fortune
    MPAPoster@FortuneJames.com

  6. Re: Importing Text Files Into Access And Generating Queries And Reports by g

    g 2009-11-09

    On Nov 7, 12:35=A0am, John W. Vinson
    <jvinson@STOP_SPAM.WysardOfInfo.com> wrote:

    >Should I use any other format like OpenXML instead of plain text file
    >to make it easier?

    That's a lot more hopeful. A2003 can link directly to an XML file; if the=
    XML
    correctly parses the columns into fields and the rows into rows, it shoul=
    d be
    very straightforward.
    I am using Office 2007. So, when I save my Word 2007 file as a Word
    Xml document
    which has an extension .xml and then try to open it in MS-Excel 2007 I
    get three
    choices while opening it

    1. XML Table
    2. As a read only workbook
    3. Use the XML Source task pane.

    On choosing the first option(XML Table) I get the message
    the specified XML source does not refer to a schema. Excel will
    create a schema based on the XML source data.
    The Excel file then has details like Author of file, name of
    file, last saved, no of words, no of characters and so on
    about the file, but not the contents which is what I want.

    On choosing the second option(As a read only workbook)
    I get the message "This file cannot be opened because of
    an error. Check to make sure the file is a valid XML file and
    the XML syntax is correct. You can also try
    recreating the file and closing other applications before
    you attempt to open it again." I click OK and the XML
    file I tried to open, closes

    On selecting the third option(Use the XML Source task pane)
    I get the message "The specified XML source does not
    refer to a schema. Excel will create a schema based on
    the XML source data" I click OK. The XML maps I can
    see for the document are for DocumentProperties
    which have Tile, Author, no of words and so on.

    Am I doing something wrong while saving the Word 2007
    file as an XML file or while opening the XML file from
    Excel 2007?




    >> - at least with your posted
    >> examples, it's not at all obvious to me how (in an undifferentiated st=
    ring of
    >> text) to tell where one value ("Staff Turnover, Reasons for it") ends =
    and
    >> another value ("It is nearly...") begins.

    >Is there a way the Word table borders could be replaced by something
    >which could be recognized by Access? Or, should I try exporting the
    >data
    >in Word File to a Excel file and then try from there?

    That's how I've managed to migrate Word tables into Access - using Excel =
    as an
    intermediate. It's been a few years though!
    Do you recall how? I am having a hard time now
    with Word and Excel 2007
    >We don't want to add VBA code as macros would be disabled in the
    >document
    >unless there is no other option.

    Well... Access VBA is what I had in mind, not in the document.

    >> Is there any chance that you could export with some other delimiter, p=
    erhaps
    >> some character or character string that will never appear in your text=
    - ~!~
    >> say - between the "fields"?

    >How do I do that? Can you please clarify with an example?

    I'd look into the XML and Excel options first!
    Did not work. Can you please advise?

    --

    =A0 =A0 =A0 =A0 =A0 =A0 =A0John W. Vinson [MVP]

  7. Re: Importing Text Files Into Access And Generating Queries And Reports by g

    g 2009-11-09

    On Nov 7, 11:33=A0pm, "James A. Fortune" <MPAPos...@FortuneJames.com>
    wrote:


    IIRC, the Tables Collection in Word is a fairly convenient and
    reliable way for Access to retrieve values directly from Word. =A0See:

    Returning the contents of each table cell

    http://msdn.microsoft.com/en-us/library/bb221277.aspx#Returning2

    Ok, I create an array and populate it as shown in the example

    A dynamically created append query for each Excel table row is
    probably better than saving to arrays. =A0

    How do I create this dynamic append query?

    The Access table might include
    the name of the Word document, perhaps even the Word file's created/
    lastmodified time as found by Access' FileDateTime() function. =A0Note
    that the code used in Access to automate Excel will possibly require a
    reference to the Excel Object Library.

    Do I need to do anything to resolve a conflict if the Excel Object
    Library? If so, what and how?

    =A0Be aware of the difference
    between early binding and late binding when automating Excel from
    Access. =A0

    It will not be automating, but one time transfer from Excel
    to Access. Do I still need to worry about late and early
    binding?

    Also, all references to any Excel object should use the
    equivalent of a full path name or branch from an object defined using
    the equivalent of a full path name so that the Excel object can be
    released properly. =A0For example, you might have something like
    objXL.ActiveDocument.Tables(strWordTableName).Range instead of
    ActiveDocument.Tables(strWordTableName).Range after the MSDN Excel VBA
    sample code is moved into Access.

    Do I need to worry about it if it is a one time transfer from
    Excel to Access?

    =A0Maybe use the Dir() function to
    populate an Access form's multiselect listbox of Word documents and
    loop through the documents selected in the listbox.

    Can you please provide an example or link to this?

    Sorry, if my questions are too naive, but I have not done
    this before.



    James A. Fortune
    MPAPos...@FortuneJames.com

    Thanks for your advice and time.

  8. Re: Importing Text Files Into Access And Generating Queries And Reports by James A Fortune

    James A Fortune 2009-11-10

    See below.

    On Nov 9, 8:33 pm, g_1 <g...@mailinator.com> wrote:
    On Nov 7, 11:33 pm, "James A. Fortune" <MPAPos...@FortuneJames.com
    wrote:

    > IIRC, the Tables Collection in Word is a fairly convenient and
    > reliable way for Access to retrieve values directly from Word. See:

    > Returning the contents of each table cell

    >http://msdn.microsoft.com/en-us/library/bb221277.aspx#Returning2

    Ok, I create an array and populate it as shown in the example

    > A dynamically created append query for each Excel table row is
    > probably better than saving to arrays.

    How do I create this dynamic append query?

    Example of a dynamic append query (untested):

    Suppose I have a table that I use to collect data:

    tblXY
    ID AutoNumber
    X Double
    Y Double

    In VBA:

    Dim MyDB As DAO.Database
    Dim dblX As Double
    Dim dblY As Double
    Dim boolError As Boolean
    Dim N As Integer
    ...
    Set MyDB = CurrentDb
    For intI = 1 To N
    ...
    boolError = GetNextXYPair(dblX, dblY)
    If boolError = False Then
    strSQL = "INSERT INTO tblXY ( X, Y) VALUES (" & CStr(dblX) & ", "
    & CStr(dblY) & ");"
    MyDB.Execute strSQL, dbFailOnError
    DoEvents
    End If
    ..
    Next intI
    Set MyDB = Nothing


    >The Access table might include
    > the name of the Word document, perhaps even the Word file's created/
    > lastmodified time as found by Access' FileDateTime() function. Note
    > that the code used in Access to automate Excel will possibly require a
    > reference to the Excel Object Library.

    Do I need to do anything to resolve a conflict if the Excel Object
    Library? If so, what and how?

    You will need the reference or you won't. If you attempt to use
    something from the Excel Object Library and the reference to the
    Library doesn't exist, then Access will not be able to understand your
    reference to the object in your VBA code. You might only need to
    reference the Library when using Early Binding. Many developers start
    with Early Binding in the early stages of development to provide
    Intellisense. After that, they often switch to Late Binding to obtain
    other benefits, such as version independence. If you switch to Late
    Binding, try removing the reference to the Excel Object Library and
    see if you get an error or not.


    > Be aware of the difference
    > between early binding and late binding when automating Excel from
    > Access.

    It will not be automating, but one time transfer from Excel
    to Access. Do I still need to worry about late and early
    binding?

    I consider any use of an Excel.Application Object within Access to be
    "automation." Early Binding will use something like:

    Dim objXL As Excel.Application

    Late Binding:

    Dim objXL As Object

    Obviously, the Excel Object Library reference is necessary for Early
    Binding due to the reference to Excel.Application in the code. For a
    one time transfer simply use Early Binding. Late Binding relies on
    Access being able to determine the function call's return type. E.g.:

    Dim objXL As Object

    Set objXL = CreateObject("Excel.Application")

    infers the type of objXL from the CreateObject function, but does not
    keep you from trying to use a method that Excel.Application does not
    support at run-time (having Intellisense with Early Binding is not
    just for convenience). There are also other situations where Access
    allows less strong data type checks than, say, C#.


    >Also, all references to any Excel object should use the
    > equivalent of a full path name or branch from an object defined using
    > the equivalent of a full path name so that the Excel object can be
    > released properly. For example, you might have something like
    > objXL.ActiveDocument.Tables(strWordTableName).Range instead of
    > ActiveDocument.Tables(strWordTableName).Range after the MSDN Excel VBA
    > sample code is moved into Access.

    Do I need to worry about it if it is a one time transfer from
    Excel to Access?

    I think so. Even if you can get away with a "relative" path, you know
    that the "absolute" path will work in all situations. I never use the
    SendObject method for the same reason. Note that I could have used
    dblX instead of CStr(dblX) in the code above and relied on implicit
    conversion of dblX into a string. Perhaps I was being a little too
    fussy with that one.


    > Maybe use the Dir() function to
    > populate an Access form's multiselect listbox of Word documents and
    > loop through the documents selected in the listbox.

    Can you please provide an example or link to this?

    Please try to search this NG or comp.databases.ms-access first. If
    you don't find an example, post back and someone should be able to
    help. I even posted a link once to a sample database I created that
    did almost exactly the same thing, but used *.* instead of *.doc
    within the Dir() function.


    Sorry, if my questions are too naive, but I have not done
    this before.

    > James A. Fortune
    > MPAPos...@FortuneJames.com

    Thanks for your advice and time.

    Your thanks are appreciated.

    James A. Fortune
    MPAPoster@FortuneJames.com

  9. Re: Importing Text Files Into Access And Generating Queries And Reports by g

    g 2009-11-11

    James A. Fortune wrote:
    See below.

    On Nov 9, 8:33 pm, g_1 <g...@mailinator.com> wrote:
    > On Nov 7, 11:33 pm, "James A. Fortune" <MPAPos...@FortuneJames.com
    > wrote:
    > How do I create this dynamic append query?

    Example of a dynamic append query (untested):

    Suppose I have a table that I use to collect data:

    tblXY
    ID AutoNumber
    X Double
    Y Double

    In VBA:

    Dim MyDB As DAO.Database
    Dim dblX As Double
    Dim dblY As Double
    Dim boolError As Boolean
    Dim N As Integer
    ...
    Set MyDB = CurrentDb
    For intI = 1 To N
    ...
    boolError = GetNextXYPair(dblX, dblY)
    If boolError = False Then
    strSQL = "INSERT INTO tblXY ( X, Y) VALUES (" & CStr(dblX) & ", "
    & CStr(dblY) & ");"
    MyDB.Execute strSQL, dbFailOnError
    DoEvents
    End If
    ..
    Next intI
    Set MyDB = Nothing

    Thanks, for the query.


    > >The Access table might include
    > > the name of the Word document, perhaps even the Word file's created/
    > > lastmodified time as found by Access' FileDateTime() function. Note
    > > that the code used in Access to automate Excel will possibly require a
    > > reference to the Excel Object Library.

    > Do I need to do anything to resolve a conflict if the Excel Object
    > Library? If so, what and how?

    You will need the reference or you won't. If you attempt to use
    something from the Excel Object Library and the reference to the
    Library doesn't exist, then Access will not be able to understand your
    reference to the object in your VBA code. You might only need to
    reference the Library when using Early Binding. Many developers start
    with Early Binding in the early stages of development to provide
    Intellisense. After that, they often switch to Late Binding to obtain
    other benefits, such as version independence. If you switch to Late
    Binding, try removing the reference to the Excel Object Library and
    see if you get an error or not.

    How do I know if I have the Excel Object Library or not?
    I guess my code will fail if I don't have it as the references cannot
    be
    resolved? If I don't have it, should I get it from
    http://www.filebuzz.com/findsoftware/Microsoft_Excel_12_0_Excel_Object_Library/1.html


    > > Maybe use the Dir() function to
    > > populate an Access form's multiselect listbox of Word documents and
    > > loop through the documents selected in the listbox.

    > Can you please provide an example or link to this?

    Please try to search this NG or comp.databases.ms-access first.

    A cursory search did not provide me an example which does something
    related to my task.
    The only searches I found were
    http://groups.google.com/group/microsoft.public.access.forms/browse_thread/thread/63518b6ff7e10dfe/252a380585b66d4f?hl=en&lnk=gst&q=dir+function#252a380585b66d4f

    and

    http://groups.google.com/group/microsoft.public.access/browse_thread/thread/dd86cd1c6825f5b3/b4bc2bf4d68138b2?hl=en&lnk=gst&q=Dir()+function++#b4bc2bf4d68138b2

    If
    you don't find an example, post back and someone should be able to
    help. I even posted a link once to a sample database I created that
    did almost exactly the same thing, but used *.* instead of *.doc
    within the Dir() function.

    Can you please advise now?

    Can the Word 2007 files
    be saved in some document format which can be imported properly
    from Access 2007 as per my need. I tried saving them(Word 2007 files)
    as Word XML
    document which did not help. Would saving them in ".htm" or other
    format help?



    > > James A. Fortune
    > > MPAPos...@FortuneJames.com

    > Thanks for your advice and time.

    Your thanks are appreciated.

    I appreciate your advice and aid.

  10. Re: Importing Text Files Into Access And Generating Queries And Reports by James A Fortune

    James A Fortune 2009-11-12

    On Nov 11, 10:28 pm, g_1 <g...@mailinator.com> wrote:


    How do I know if I have the Excel Object Library or not?
    I guess my code will fail if I don't have it as the references cannot
    be
    resolved? If I don't have it, should I get it fromhttp://www.filebuzz.com/findsoftware/Microsoft_Excel_12_0_Excel_Objec...

    In the VBA editor, if you have a Tools... menu look for References...
    You should have at least one version of the Excel Object Library
    available in the list.

    > > > Maybe use the Dir() function to
    > > > populate an Access form's multiselect listbox of Word documents and
    > > > loop through the documents selected in the listbox.

    > > Can you please provide an example or link to this?

    > Please try to search this NG or comp.databases.ms-access first.

    A cursory search did not provide me an example which does something
    related to my task.
    The only searches I found werehttp://groups.google.com/group/microsoft.public.access.forms/browse_t...

    and

    http://groups.google.com/group/microsoft.public.access/browse_thread/...

    > If
    > you don't find an example, post back and someone should be able to
    > help. I even posted a link once to a sample database I created that
    > did almost exactly the same thing, but used *.* instead of *.doc
    > within the Dir() function.

    Can you please advise now?

    Search harder :-). Try:

    https://files.oakland.edu/users/fortune/web/FileTimes.zip

    Notes: The example is an A97 database, but should convert without
    problems to later versions of Access. Post back if that's not the
    case. The link is only expected to be good for about one year.
    Oakland U. moved the location of personal webs recently, but said that
    support for old links should work correctly for about a year. Perhaps
    the link above does not have the same restrictions as the old links.


    Can the Word 2007 files
    be saved in some document format which can be imported properly
    from Access 2007 as per my need. I tried saving them(Word 2007 files)
    as Word XML
    document which did not help. Would saving them in ".htm" or other
    format help?

    I haven't used Word 2007 yet so I'll refrain from making
    recommendations about the best course of action when ignorance is
    present. As a shot in the dark I'll suggest the possibility of
    writing some kind of Word macro that prepares the data and exports
    it. You could even write out your own XML that way. I vaguely recall
    that in earlier versions of Word, I think I had to use the Workspace
    object within Word VBA in order to interact with Access data
    correctly. I might be able to dig up a small sample. Personally, I
    like creating my own graphs from Access into PDF format without using
    the Export to PDF add-in for Access 2007. Also, some of the Windows
    Presentation Foundation (WPF) dynamic interactive graphing techniques
    are quite powerful.

    James A. Fortune
    MPAPoster@FortuneJames.com

    A good code sample is worth a thousand pictures.

    Disclaimer: Any programming examples shown are for illustration
    purposes only, without warranty either expressed or implied. This
    includes, but is not limited to, the implied warranties of
    merchantability or fitness for a particular purpose. This post assumes
    that you are familiar with the programming language that is being
    demonstrated and with the tools that are used to create and to debug
    procedures. I might explain the functionality of a particular
    procedure, but I am under no obligation to modify these examples to
    provide added functionality or to construct procedures to meet your
    specific requirements. Any code samples posted contain no known
    hidden material defects. However, anyone who uses any code sample
    posted does so with the understanding that they are responsible for
    any testing of any illustrative code sample for any particular use.
    Furthermore, anyone using an illustrative code sample I provide or
    code derived from it does so at their own risk.

  11. Re: Importing Text Files Into Access And Generating Queries And Reports by James A Fortune

    James A Fortune 2009-11-12

    On Nov 12, 9:35 am, "James A. Fortune" <MPAPos...@FortuneJames.com>
    wrote:

    In the VBA editor, if you have a Tools... menu look for References...
    You should have at least one version of the Excel Object Library
    available in the list.

    I'm not sure my advice here applies to Access 2007. Perhaps Google
    for how to look at the list of References in Access 2007.

    James A. Fortune
    MPAPoster@FortuneJames.com